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Easily Manage Employee Availability with RotaPal

Communications Team

Communications Team

April 5, 2023

Importance of employee availability management

Employee availability is a critical component of effective scheduling, as it helps ensure that the right staff are available at the right time to meet the needs of the service. This can be challenging, particularly for healthcare organisations with a large number of employees and complex scheduling requirements. However, by managing employee availability effectively, teams can improve scheduling accuracy, increase efficiency and productivity, and enhance employee satisfaction.

Introduction to RotaPal as a solution RotaPal is a cloud-based employee scheduling and availability management tool that makes it easy for teams to manage their staff schedules. With its intuitive interface and advanced features, RotaPal simplifies the scheduling process and helps organisations achieve better results. 

Employee Availability Research

​​According to a study by the Society for Human Resource Management, 69% of employers reported challenges with employee availability, which can create scheduling conflicts and difficulties in managing workloads. Additionally, a survey by WorkJam found that 58% of employees experience challenges with scheduling and availability, with nearly half indicating that they would prefer more control over their schedules.

In the healthcare industry specifically, scheduling and availability can be even more complex due to the need for 24/7 coverage and unexpected changes in staffing needs. A report by The Advisory Board Company found that healthcare organisations can experience up to 30% turnover in nursing staff annually, creating ongoing challenges in managing employee availability and ensuring adequate staffing levels.

Understanding RotaPal

RotaPal is a powerful scheduling tool that enables teams to manage employee availability and create schedules quickly and easily. It's designed to be user-friendly, with a simple and intuitive interface that makes it easy for organisations to manage their schedules.

Key features and benefits RotaPal offers a wide range of features and benefits, including: 

- Employee availability management 

- Schedule creation and management 

- Automated shift swapping and approval processes 

- Leave planning and management 

- Mobile app for on-the-go scheduling. 

These features and benefits help organisations achieve better scheduling accuracy, increase efficiency and productivity, and enhance employee satisfaction. Compared with other employee scheduling tools RotaPal is a cutting-edge employee scheduling tool that offers many advantages over traditional scheduling methods and other scheduling software. Its advanced features and benefits make it a top choice for healthcare teams looking to streamline their scheduling process and achieve better results.

Using RotaPal

A. Setting up employee availability - RotaPal makes it easy to set up employee availability, allowing organisations to easily define the times and dates that employees are available to work. By allowing users to pre populate all of their leave. This information is then used to create schedules that meet the needs of the service while taking into account the availability of staff.

B. Automated shift swapping and approval processes - RotaPal makes it easy for employees to swap shifts. The software's automated processes simplify the shift swapping process and save time for both employees and managers.

C. Leave planning and reporting with RotaPal - includes a traffic light viability display that prevents too many staff being off at the same time. The entire leave planning process can be managed seamlessly in a matter of minutes. Through app input and updates. Saving significant time and hassle.

D. Increased employee satisfaction - by using RotaPal, organisations can improve employee satisfaction by providing a more flexible and manageable scheduling process. Employees can easily swap shifts and have access to schedules on their mobile devices, which helps to improve their overall experience. 

Case Studies

Real-life examples of organisations using RotaPal.

RotaPal is used by a wide range of healthcare organisations, from small clinics to large hospitals. Some examples of organisations using RotaPal include South Eastern HSC Trust, Glasgow Royal Infirmary, Imperial College Healthcare, to name but a few.

Organisations using RotaPal have achieved a wide range of benefits, including improved scheduling accuracy, increased efficiency and productivity, and enhanced employee satisfaction. Some teams have reported significant reductions in scheduling errors, as well as increased employee engagement and morale.

More details upon request.


RotaPal is a powerful employee scheduling and availability management tool that offers a wide range of features and benefits. By using RotaPal, teams can achieve improved scheduling accuracy, increased efficiency and productivity, better communication between employees and managers, and enhanced employee satisfaction.

If you're looking to streamline your employee scheduling process and achieve better results, RotaPal is an excellent choice. With its advanced features and benefits, it's an ideal solution for teams of all sizes and types. We highly recommend giving it a try.

For more information about RotaPal, including pricing, features, and benefits, visit the the website or contact via email.

If you have any questions or need support with RotaPal, you can contact the company's support team directly. They're available to answer your questions and provide assistance as needed.

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